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Procurement Clerk

Company: Better Payroll LLC
Location: Perris
Posted on: March 15, 2020

Job Description:

Job Duties and Tasks for: "Procurement Clerk"1) Prepare purchase orders and send copies to suppliers and to departments originating requests.--2) Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.--3) Respond to customer and supplier inquiries about order status, changes, or cancellations.--4) Perform buying duties when necessary.--5) Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.--6) Review requisition orders in order to verify accuracy, terminology, and specifications.--7) Prepare, maintain, and review purchasing files, reports and price lists.--8) Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers.9) Track the status of requisitions, contracts, and orders.--10) Calculate costs of orders, and charge or forward invoices to appropriate accounts.--11) Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.--12) Compare suppliers' bills with bids and purchase orders in order to verify accuracy.--13) Approve bills for payment.--14) Locate suppliers, using sources such as catalogs and the internet, and interview them to gather information about products to be ordered.15) Maintain knowledge of all organizational and governmental rules affecting purchases, and provide information about these rules to organization staff members and to vendors.--16) Monitor in-house inventory movement and complete inventory transfer forms for bookkeeping purposes.--17) Monitor contractor performance, recommending contract modifications when necessary.--18) Prepare invitation-of-bid forms, and mail forms to supplier firms or distribute forms for public posting.
Job Activities for: "Procurement Clerk"1) Getting Information -- Observing, receiving, and otherwise obtaining information from all relevant sources.2) Interacting With Computers -- Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.--3) Establishing and Maintaining Interpersonal Relationships -- Developing constructive and cooperative working relationships with others, and maintaining them over time.--4) Communicating with Supervisors, Peers, or Subordinates -- Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.--5) Processing Information -- Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.6) Communicating with Persons Outside Organization -- Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.--7) Organizing, Planning, and Prioritizing Work -- Developing specific goals and plans to prioritize, organize, and accomplish your work.--8) Identifying Objects, Actions, and Events -- Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.--9) Making Decisions and Solving Problems -- Analyzing information and evaluating results to choose the best solution and solve problems.10) Performing Administrative Activities -- Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.--11) Updating and Using Relevant Knowledge -- Keeping up-to-date technically and applying new knowledge to your job.12) Analyzing Data or Information -- Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.--13) Documenting/Recording Information -- Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.14) Judging the Qualities of Things, Services, or People -- Assessing the value, importance, or quality of things or people.--15) Monitor Processes, Materials, or Surroundings -- Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems.--16) Estimating the Quantifiable Characteristics of Products, Events, or Information -- Estimating sizes, distances, and quantities; or determining time, costs, resources, or materials needed to perform a work activity.17) Monitoring and Controlling Resources -- Monitoring and controlling resources and overseeing the spending of money.--18) Evaluating Information to Determine Compliance with Standards -- Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
Skills Needed for: "Procurement Clerk"1) Time Management -- Managing one's own time and the time of others.2) Reading Comprehension -- Understanding written sentences and paragraphs in work related documents.--3) Speaking -- Talking to others to convey information effectively.--4) Active Listening -- Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.--5) Critical Thinking -- Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.6) Writing -- Communicating effectively in writing as appropriate for the needs of the audience.--7) Monitoring -- Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.--8) Management of Material Resources -- Obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do certain work.--9) Mathematics -- Using mathematics to solve problems.--10) Service Orientation -- Actively looking for ways to help people.--11) Judgment and Decision Making -- Considering the relative costs and benefits of potential actions to choose the most appropriate one.--12) Persuasion -- Persuading others to change their minds or behavior.--13) Negotiation -- Bringing others together and trying to reconcile differences.14) Instructing -- Teaching others how to do something.--15) Coordination -- Adjusting actions in relation to others' actions.--16) Active Learning -- Understanding the implications of new information for both current and future problem-solving and decision-making.--17) Management of Financial Resources -- Determining how money will be spent to get the work done, and accounting for these expenditures.--18) Learning Strategies -- Selecting and using training/instructional methods and procedures appropriate for the situation when learning or teaching new things.--19) Social Perceptiveness -- Being aware of others' reactions and understanding why they react as they do.--20) Complex Problem Solving -- Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.--21) Operations Analysis -- Analyzing needs and product requirements to create a design.--22) Management of Personnel Resources -- Motivating, developing, and directing people as they work, identifying the best people for the job.
Abilities Needed for: "Procurement Clerk"--1) Oral Expression -- The ability to communicate information and ideas in speaking so others will understand.2) Oral Comprehension -- The ability to listen to and understand information and ideas presented through spoken words and sentences.3) Written Comprehension -- The ability to read and understand information and ideas presented in writing.--4) Information Ordering -- The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).--5) Written Expression -- The ability to communicate information and ideas in writing so others will understand.6) Problem Sensitivity -- The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.--7) Deductive Reasoning -- The ability to apply general rules to specific problems to produce answers that make sense.--8) Speech Clarity -- The ability to speak clearly so others can understand you.--9) Near Vision -- The ability to see details at close range (within a few feet of the observer).10) Speech Recognition -- The ability to identify and understand the speech of another person.--11) Inductive Reasoning -- The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
Knowledge, Experience, Education Required for: "Procurement Clerk"--1) Clerical -- Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.2) Customer and Personal Service -- Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.--3) English Language -- Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.--4) Mathematics -- Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.--5) Administration and Management -- Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.

Keywords: Better Payroll LLC, Perris , Procurement Clerk, Other , Perris, California

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